Administrative Technician – G06

Grade: G06
Type of Appointment: Series A - Short Term
Duration of Contract: 6 months
Secretary/Department/Off.: The Exec. Secretariat of the Inter-American Commission on Human Rights
Announcement Number: EO/58/21
Duty Station: US - Washington D.C.
Job Family: Human Rights Commission
Job Category: General Services
Recruitment Type: External
Employment Schedule: Full time
Publication Date: 7/30/21
Closing Date: 8/17/21
# of Openings: 1

  Annual Basic Salary (net of taxes):

Basic Salary: 51,219.00

 Annual Post Adjustment (net of taxes):

Post Adjustment: N/A



Administrative Responsibilities:

*   Identifies and resolves diverse administrative issues and problems as they arise, and determines appropriate actions.
*   Establishes and maintains a document/work assignment tracking system including receiving, screening, logging, routing, retrieval and follow-up qf documents and assignments.

Budget and Finance Responsibilities:

*   Have first-line responsibility for the efficient organization and functioning of budgetary and financial activities for the area of work, including for the implementation of the GS/OAS administrative, budgetary and financial rules and regulations, established procedures and practices.
*   Monitor, follow-up on and analyze budgetary, financial, and administrative actions using Oracle, including, but not limited to, obligating funds, ascertaining and certifying the availability of funds for projects, effecting accounting entries to record expenditures and advances, and remitting payment instructions; ensuring the ongoing maintenance of budgetary and financial records regarding donors' contributions, grants and projects agreements; developing and implementing mechanisms to monitor the execution of funds, drafting reports in compliance with donor requirements, researching and identifying sources of funds for new projects from external fund budget.
*   Provide information on budgetary and financial issues; monitoring funds availability and implementation of activities in various projects; and developing cost proposals, researching and summarizing information.
*   Coordinate, prepare and review financial requests against regular and external funds, ensuring that requests are within budget, obtaining clearance and approval, and following-up with other GS/OAS entities as appropriate, as well as originating and reviewing all correspondence involving budgetary and financial matters.
*   Advise staff at all levels in the area of work on administrative, budgetary, and financial matters, and the execution of budgets, providing briefings on "best practices" for the preparation of budgetary and financial requests, identifying and meeting projects' needs within the established procedures and practices and using the Oracle financial system.
*   As assigned and within the delegated authority, review and adapt the budgetary, financial and administrative guidelines and procedures to the specific needs of the area of work, guiding and advising staff at all levels on all aspects of such.

Other Responsibilities:

*   Establish and maintain efficient relationships with a broad range of staff at all levels, obtaining background information and documents on HR, budgetary and financial matters and highlighting.



Essential: High school or technical/commercial training and seven years of relevant experience in administrative operations and/or secretarial work OR advanced training and five years of relevant experience. 

Desirable: Experience or knowledge of the OAS mandates and priorities as related to Human Rights and/or the dynamics of the Inter-American agenda and system.

COMPUTER SKILLS: Ability to effectively work using Microsoft Office (e.g. Outlook, Word, and Excel) and software applicable to the area of work.


Essential – Proficient in at least two of the following languages: English, French, Portuguese, and Spanish (read, write and communicate)

Desirable – Working knowledge of the other two languages.

PERSONAL COMPETENCIES: Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills. Ability to clearly communicate in the languages required for the post.

The GS/OAS embraces equality, diversity and inclusion. Thus, the GS/OAS, in accordance with its rules and regulations, is committed to providing equal opportunities in employment, achieving a diverse staff, and will take into account a wide geographic representation, as well as gender equity and equality, in the selection of candidates.
Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65.